Meet Vivian AI Assistant

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It’s the weekend.

You finally get a day off and are ready to dig into your travel job search. You open Vivian, find a few promising roles, and start applying. But because it’s Saturday, most recruiters are offline.

Fast-forward to Monday morning. The first recruiter replies to your question about the facility. It isn’t what you’re looking for.

Two hours later, another recruiter reaches out about a different job requesting a document needed for your submission packet. The problem? You’re now working a double shift and barely have time for a ten-minute break. By the time you respond that evening, the role has been filled—an all-too-familiar scenario that can make the job search feel completely disempowering.

That’s where Vivian AI Assistant comes in

Built over two years with the help of two travel nurses on the Vivian team, AI Assistant is an always-on partner connecting you directly to the details and requirements behind job posts—without you having to wait for a recruiter to respond. Recruiters simply turn on AI Assistant and it works on their behalf.

Recruiters love it because it allows them to leverage AI to get you fast answers, and frees them up to focus on getting to know you better.

Here’s what Meg Vernon, Chief Customer Officer at Stability Healthcare, had to say about it:

AI isn’t just making our process faster, it’s redefining how we think about recruiting. We’re reducing time-consuming tasks and focusing on an intelligent experience for clinicians and recruiters alike. Automation allows us to focus on people, not processes, fostering a relationship-driven model that empowers clinicians to thrive and helps facilities build sustainable, high-performing teams.

Here’s how it works

Instant responses. Got a question about a job? AI Assistant answers instantly—day or night—so the process keeps moving forward on your terms.

Clearer job requirements. AI Assistant organizes and shares job requirements so you can get the information you need without waiting for the recruiter. It will also indicate which documents you have and which you still need to get submitted.

Faster applications. Instead of losing hours to build your submission packet, AI Assistant helps you get it done in about 30 minutes by letting you know which requirements are completed and which are still missing. That way, you’re better prepared to be submitted the moment the recruiter connects!

Once your application is ready, AI Assistant passes everything seamlessly to the recruiter, who can pick up the conversation with all the details and documents in place. That means less back-and-forth for you, and more time for recruiters to focus on what matters most—getting to know you, understanding your goals, and advocating for your next opportunity.

Putting you in control

At its core, Vivian AI Assistant is about giving clinicians control and confidence. By making sure your questions get answered and your applications receive a response, it replaces uncertainty with clarity and lets you move forward knowing exactly where things stand. It’s a small shift that makes a big difference: less time waiting, more time choosing what’s right for you.

So far, about 50 agencies have already enabled AI Assistant—and we’re currently working to get those who haven’t up and running. As a result, more and more jobs you apply to will offer this experience.

In other words: a smarter, faster, and more transparent way for you to discover the most relevant jobs and quickly connect with employers. Just one more way Vivian is working to make healthcare hiring faster, easier, and designed around you.

For any questions, contact Vivian support at [email protected].